Executive Office Specialist

Job Summary:

Are you a proactive and detail-oriented professional who thrives in a fast-paced environment? As an Executive Office Specialist, your primary job function is to provide comprehensive administrative and operational support to our CEO.

Responsibilities:

• Manage the CEOs schedule and calendar, ensuring efficient time allocation.
• Oversee email management, including reading, responding, and prioritizing messages.
• Follow up with stakeholders to maintain clear and timely communication.
• Assist with any additional administrative tasks as needed.
• Coordinate the CEOs travel arrangements, meeting logistics, and event planning as needed.
• Draft and proofread communications, reports, and presentations for the CEO.
• Serve as a liaison between the CEO and internal teams to ensure a smooth flow of information.
• Manage incoming calls and inquiries, screening requests on behalf of the CEO.
• Prepare agendas and follow-up summaries for key meetings and board sessions.
• Assist with ad-hoc projects and special assignments as directed by the CEO.
• Maintain confidentiality and manage sensitive information with discretion.

Requirements & Qualifications:

• Educational Background: Bachelors degree in a relevant field.
• 4 years of relevant experience in a similar role.
• Highly proactive with strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks efficiently.

What Youll Get:

• Innovative Team: Collaborate with an international team that values creativity, diversity, and teamwork.
• Professional Development: Access significant professional development opportunities.
• Flexible Work Environment: Enjoy the flexibility of a hybrid working model.
• Team Activities: Participate in monthly team activities that foster a sense of community and fun.