Scheduling Executive

This role is essential in ensuring the accuracy and timeliness of vessel schedules, voyage updates, and transshipment coordination at our regional hubs. You'll play a central role in handling shipping schedules, coordinating berth alignments, and supporting financial reconciliation activities.

Duties & Responsibilities:

• Schedule Management:
• • Update the schedules data regularly to reflect accurate routing and transit details.
• Manage and send updated schedules to all countries and trade clusters.
• Plan, update and distribute sailing schedules to owned & chartered vessels and relevant internal teams.
• Voyage Planning & Execution:
• • Maintain voyage data in Transmar's system by updating actuals and changes.
• Process voyage creation requests in Transmar's system for empty container repositioning and 3rd party voyages.
• Add voyages in Transmar's system for invoicing purposes and financial alignment.
• Port & Berth Coordination:
• • Arrange vessel berths and coordinate closely with the internal operations team.
• Provide and update vessel speed instructions and requirements to optimize sailing performance.
• Record and manage sailing tolerance data (schedule reliability) to track operational deviations.
• Audit & Compliance:
• • Audit and update port operations and vessel performance logs.
• Audit, update and approve port data for owned & chartered vessels fleet in Transmar's system.
• Financial Operations Support:
• • Assist with monthly closing tasks by reconciling data accuracy between operations and finance.
• Ensure that all voyage and port data align with invoicing and cost reporting systems.

Qualifications:

• 2-3 years of experience in shipping or maritime operations.
• Bachelor's degree in Logistics, Supply Chain, or related field.
• Experience in process automation is a plus.